The most important reason for collecting the HR data is to meet leagal requirement. It is very important to maintain effective systems of imputing and retrieving information in order to improve performance of the HR and to provide quality service at the right time. UK Legislation Relating to the recording, storing and accessibility of HR data There are two essential items ok UK legislation relating to recording, storing and accessibilityof HR data – Data Protection Act and Freedom of Information Act. Data Protection Act is the main piece of legislation that actions the protection of personaldata in the UK. In case of govt department (eg inland revenue) demanding information on the number of employees, how many hours they work, their salaries etc X is onligned to provide these data. Further more , HR records contain information that can protect the organisation from claims (employee discriminated against or unfairly dismissed). Mainly though the HR data is collected in order to enable the organisation to make decision related to the organisation and/or employees eg. Human resources planning… There are many different types of data which is collected.generally these fail into the following 3 ranges: employee records, company data and statutory records Personel data is the type of data which consists of the following information: employee name , address ,telephone number,next of keen etc. it enables HR to contact employees in case of last minute changes (over the phone) or any contractual changes letters. Payroll data consist of a basic pay and any additional payments . it allows HR to eg. Identify who is due for annual increment through pay history monitoring as well as incorporate additional payments to the basic (contractual) salary


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